#Archiving paper dropbox full
#Archiving paper dropbox software

#Archiving paper dropbox software

If you have the internal resources to do the scanning, you can download their free ScanDrop ‘cloud scanning’ software that links your scanner directly to their online storage and management service. OfficeDrop has two ways for you to get your paper documents scanned into their system you or them!

#Archiving paper dropbox full

The biggest bottleneck you’re likely going to hit is your ability to scan every single piece of paper that is stored in all those boxes (this could become a full time job for months if your backlog is big enough). How you want to look up documents in the future will help you understand how you want to name, tag and store the files.Ī much better solution for this type of archiving might be a service like OfficeDrop ( ) that provides you with a basic set of document management tools as you are uploading the files.

Most folks store paper files in boxes by date (monthly, quarterly, etc.) with a substructure of types of documents or customer name, etc., so you will need to replicate that structure with your online storage. In simple terms, the document management system is how you will find the exact file you need, when you need it, down the road. If all you want to do is scan your paper documents and store them online, I don’t think DropBox is the right solution as it provides no document management features. This means that you will have two copies of the file (one on your computer and one on the DropBox servers), but if you delete it from your sync folder, it will delete the file in your DropBox account. The way DropBox works is that you download a special program that monitors a folder or set of folders that you designate for synchronization, then whenever you save a file to those folders, it automatically makes a copy of the file on the DropBox servers. Much of the information contained herein may have changed since posting.ĭropBox ( ) is an awesome service that was created to make it easy to store files online and access them from any device that has Internet access (computer, smartphone, tablets, etc.) It’s primarily a file syncing service, so depending upon the complexity of your storage needs, it may or may not work. This question was answered on October 28, 2011. Can I use DropBox as an online file storage cabinet for all of my paper records? I’d like to get rid of my storage unit and the monthly bill!